VCFA Library Questions, Policies and Procedures Main Page
Vermont College of Fine Arts Library – Circulation Policies
Circulation
All Vermont College of Fine Arts students, faculty staff are able to check out books owned by the VCFA Library for 180 days.
Borrower Responsibilities
Items checked out are the responsibility of the individual patron. All eligible borrowers are expected to have a current address on file with the VCFA Registrar's offce.
Borrowers are responsible for recalls at all times. If circumstances require individuals to take a suspending leave of absence or leave the country they should make arrangements for responding to the recall and the prompt return of the item(s) to the Library. Items charged to an individual must be returned in good condition, without evidence of defacement, mutilation, or water damage.
Loan Periods
Due date is 180 days after the day the book was checked out.
Renewals
Books currently checked out in a user’s account can be renewed unless they have been requested by other borrowers.
It is possible to request a recalled VCFA Library book as an Interlibrary Loan.
There is a limit of 4 renewals.
Overdue Penalties and Lost Book Fees
Interlibrary Loan
All Vermont College of Fine Arts students, faculty, and staff can borrow books, periodicals, musical scores, in fact virtually every form of media collected by libraries by using Interlibrary Loan. We do not charge fines either for our books or for books we borrow from other libraries with the exception of lost book replacement charges. There is a limit of 10 Interlibrary Loan items out at any one time.
Becasue every lending library has different policies please note that loan periods vary for all ILL items. We can also provide you with additional pre-paid UPS Return Services labels on request. Please email vcfa.loan@vcfa.edu to request a pre-paid return mailing label and include your current mailing address in the email.
It is the patron’s responsibly to check the due date set by the lending library. Patrons may Interlibrary Loan renewals by mailing vcfa.loan@vcfa.edu
Items that have been recalled by the lending library must be returned to the VCFA Library within 10 days. Please email vcfa.loan@vcfa.edu to request a pre-paid return mailing label.
Overdue Penalties and Lost Book Fees
Items not returned within 60 days of the due date will be noted as missing and patrons will be charged for a replacement copy. An additional standard processing fee of $25.00 will applied to each item needing replacment.
All ILL items must be returned to VCFA Library for processing.
ILL Office / VCFA Library
Vermont College of Fine Arts
36 College Street
Montpelier, VERMONT 05602
Please contact the VCFA Interlibrary Loan office at Loan.vcfa@vcfa.edu
VCFA Library Donations Policy
06/30/2011
This policy statement has been compiled for the information of library donor, VCFA staff, and the library donations committee to establish uniformity in gift acceptance practice and criteria.
The acceptance of gifts to the VCFA and the procedures for acknowledging gifts are to be consistent with college policy relating to such matters. The Academic Dean is the final authority for the acceptance of gifts of library-related materials.
Gifts of Materials (Gifts in Kind): VCFA is interested in any donations of print, audio, visual, and data media and any combinations of those. However, the decision on what is worth accepting as a donation is left up to the librarian or, in some cases, a library donations committee. Especially large gifts requiring resources and staff time to process are to be considered by the library donations committee.
Criteria for Acceptance and Retention: Each donation will be evaluated individually. The library tries not to accept any donation unless it is intended that it be added to the collections. The college reserves the right to refuse material that is outside our mission, exact duplicates, material that we cannot provide adequate access/preservation for (such as certain film formats), material with low value compared to the amount of time/space required to handle it, and material that violates cultural property laws (such as antiquities exported without licenses, etc.)”
Conditions: No conditions as to location, circulation, use, disposal or marking may be attached to the donation unless such conditions are accepted by the Director of the Library. The donor should be informed of this policy before the gifts are accepted.
Value of Gifts: The establishment of a gift’s value for tax purposes is the responsibility of the donor.
Appraisals are made at the donor’s expense and the fee may be tax deductible. Because employees of the library are representatives of the beneficiary, they cannot provide an appraisal of the value of gifts.
Donors having questions about tax deductions for gifts to the Library are referred to their accountant or the Internal Revenue Service.
Acceptance of Library Donations: The College has established special procedures for gifts-in-kind received from donors and can be found at the college’s website at www.vcfa.edu/about/administration. Procedures on receiving gifts and disposing of property are designed to meet IRS requirements.
Retention of Library Gifts: Once VCFA accepts a donation it is the library's property and might be transferred to another library, sold or discarded.
Gifts of manuscripts or other unpublished material: The gifts and donations policies apply to gifts of manuscripts or other unpublished materials. Donors of prospective gifts that include materials such as unpublished manuscripts or typescript materials, letters, notes, photographs or tape recordings should be referred to Director of the Library.
Copyright: Gifts with copyright restrictions generally cannot be accepted. If the prospective gift includes
materials for which ownership claims may be unclear the donor must complete and sign a Deed of Gift
Agreement. Gifts that include copyrights for future publishing should be referred to the Director of the Library.
Acknowledgement: All gifts will be acknowledged in a timely manner.
Library Donations Committee: The library donations committee consists of the Library Director, Academic Dean, the Director of Development and two departmental representatives.
Deed of Gift Agreement
For a Gift to the Vermont College of Fine Arts
I _______________________________________, own or acting as legal agent for ______________, the legal owner of the attached listed items and/or unpublished material (collectively, the “Works”) and any further additions I may make to them and desire (or am empowered) to give the Works to Vermont College of Fine Arts Library.
I represent and warrant that I (or if acting as an agent, my principal) own all right, title and interest in and to the Works and any future additions I may make. To the best of my knowledge, none of the Works or any future additions infringe upon the intellectual property rights of any third party or parties.
I do hereby assign and convey to the Vermont College of Fine Arts library the entire right, title and interest in and to all of the Works (and any future additions I may make, to any copyright, registrations or renewal or termination rights. Such assignment includes without limitation the right to reproduce, adapt, publish, perform, or publicly display the Works and future additions I make. I give the right for the College to combine my Works with other materials furnished or created by others, subject only to the following specific conditions or restrictions: (copyright reservations, date of initial public access to any or all materials, etc.)
Signature of donor(s) or legal agent(s)
_____________________________ ___________ ________________________ ____________
Name Date Name Date
Address:
Accepted for Vermont College of Fine Arts by
____________________________ ______________
Name Date